n8n
Intermediate
Community
Published

Auto-Generate Meeting Attendee Research with GPT-4o, Google Calendar, and Gmail

This workflow automates attendee research for scheduled meetings by generating concise Meeting Briefing emails. When a new event is added to your Google Calendar, it uses GPT-4o to gather insights about each participant and their company, compiling the information into a structured email sent via Gmail. Key integrations include Google Calendar for event triggers, GPT-4o for AI-powered research, and Gmail for seamless communication. Ideal for professionals preparing for meetings, it saves time, enhances preparation, and ensures you’re well-informed about attendees. Streamline your meeting prep with this intelligent, automated solution, boosting productivity and confidence in every interaction.

n8n Community
Community Template

Shared by the n8n community. Curated and enhanced by Nightshade AI.

Share:
Workflow Visualization
6 Nodes

Node Types

Triggers
AI/LLM
Database
HTTP/API
Communication
Conditions
Workflow Overview

Purpose

This workflow template is designed to streamline the preparation process for professionals who frequently attend meetings by automatically generating detailed attendee research and delivering it directly to their inbox. By leveraging Google Calendar, GPT-4, and Gmail, it identifies new events on your schedule, compiles key insights about each participant—including their role and company background—and crafts a concise Meeting Briefing email. This solution is ideal for executives, sales teams, consultants, or anyone who needs to quickly understand the context of their meetings without manual effort. It eliminates the time-consuming task of researching attendees, ensuring you walk into every meeting informed, prepared, and ready to make a strong impression.

Workflow Components
Http Request
Google Calendar Trigger
Filter
Split Out
Split In Batches
If
Aggregate
Set
Sticky Note
Markdown

+1 more components

Benefits

### Benefits of Using the Auto-Generate Meeting Attendee Research Workflow

• Time Savings: Automate the time-consuming process of researching meeting attendees, saving 1-2 hours per meeting that would otherwise be spent manually gathering and summarizing information. Focus on strategic preparation instead of repetitive tasks.
• Efficiency: Streamline your workflow by integrating Google Calendar, GPT-4o, and Gmail to generate personalized Meeting Briefing emails in seconds. Eliminate the need for switching between tools or manually compiling data.
• Scalability: Effortlessly handle multiple meetings daily without compromising the quality of your research. This workflow grows with your business, ensuring you’re always prepared, no matter how busy your schedule becomes.
• Reliability: Reduce human error by automating data collection and summarization. Ensure consistent, accurate, and up-to-date information for every meeting, enhancing your professional credibility.
• Enhanced Decision-Making: Gain actionable insights into attendees’ backgrounds and companies, empowering you to tailor your approach and drive more impactful conversations.
• Cost Benefits: Minimize the need for additional staff or tools to handle meeting preparation, translating into significant cost savings over time while maintaining high-quality outcomes.
• Professionalism: Deliver polished, well-researched Meeting Briefings that impress clients, partners, and colleagues, elevating your reputation and fostering stronger relationships.

By automating attendee research, this workflow not only saves time and money but also positions you to maximize productivity and achieve better business outcomes with every meeting.

Summary

This workflow automatically generates a detailed Meeting Briefing email using GPT-4o whenever a new event is added to your Google Calendar, providing insights on each attendee and their company. It saves time and ensures you’re well-prepared for every meeting—streamline your prep and stay ahead effortlessly!

Workflow Details
Status:Published
Type:n8n
Nodes:2
Setup time:56 min

Related Workflows